Certificate issuance service - Center for Learning Support(SLA Suppurt Office) , TOHOKU UNIVERSITY

Summary of this page

This is an online service for issuing certificates using the automatic certificate issuance machine, without having to go through procedures at a window/desk, for various certificates issued to students by the university. This includes transcripts, certificate of enrollment, and student discount certificate. This page gives a simple introduction of the method for using the automatic certificate issuance machines, etc.

1. Service summary

1.1 Users

This service is for all students (undergraduate and graduate students, including some non-regular students) at the university. You will need to register before using the service. Please check the dedicated website for details.

1.2 Location and method of use

●Use the “Automatic certificate issuing machines” which are installed at each campus of the university, and at major convenience stores nationwide.

1.3 Issued certificate

Certificates issued by this service are as per the following table. For details, see the explanation on “Various certificates and notifications.”

Types of certificatesMaximum number of certificates that can be issued each timeMaximum number of certificates that can be issued per yearRemarksCertificate of enrollment (Japanese/English)5 certificatesUnlimitedCertificate of expected graduation/completion (Japanese/English)5 certificatesUnlimitedApplicable for students enrolled in their final yearTranscripts (Japanese/English)5 transcriptsUnlimitedTranscripts for already completed courses cannot be issued.School Student Passenger Fare Discount Card (Student Discount Card)Two (2)Health checkup certificateOne (1)UnlimitedThis is issued to those who have undergone the annual health checkup for the relevant year.

スライド

Types of certificates	Maximum number of certificates that can be issued per day	Maximum number of certificates that can be issued per year	Remarks
Certificate of enrollment (Japanese/English)	5certificates	Unlimited
Certificate of expected graduation/completion (Japanese/English)	5certificates	Unlimited	Final-year students only
Applicable for students enrolled in their final yearTranscripts (Japanese/English)	5 transcripts	Unlimited	Transcripts for already completed courses cannot be issued. See this page to request certificates after graduation/completion.
School Student Passenger Fare Discount Card (Student Discount Card)		20
Health checkup certificate	5certificates	Unlimited	This is issued to those who have undergone the annual health checkup(and the autumn chest X-ray examination) for the relevant year.(Issuance for previous years is not possible.)

A total of 12 certificates can be issued per use.
You can have several transcripts issued per certificate depending on your course status.
The automatic certificate issuing machine cannot issue certificates other than those mentioned in the aforementioned table. Accordingly, these certificates will be issued after you go through procedures at a window/desk, including the educational affairs window.

2. Automatic certificate issuing machine

2.1 Necessary items

When using the automatic certificate issuing machines, an online reservation is required in advance.

2.2 Location where installed/operating hours

See the explanation for the “Automatic certificate issuing machine” provided in “Various certificates and notifications.”

2.3 Precautions and supplemental information

When information on grades (academic performance) is updated to the most recent version, it will take around one (1) day to reflect this updated information in the automatic certificate issuing machine.

The information on grades (academic performance) that can be confirmed by the Academic Affairs Information System is the most recent information. In the event you only want to inquire about your most recent grades (academic performance), when you do not require your official transcripts, log in to the Academic Affairs Information System to confirm. Also see the explanation concerning educational affairs services for inquiry into your grades (academic performance).
Regardless of the department, faculty or graduate program you belong to, you can use an issuing machine in any region.
You can use some issuing machines at night and on holidays. However, note that the contact window is closed at night and on holidays.

3. Inquiries

For questions and consultations concerning the automatic certificate issuing machine, address your inquiry to the contact (in the field for staff in charge of administration) described in the “automatic certificate issuing machine” table in “Various certificates and notifications.”